Everything your studio needs, in one place.

Build your schedule once and let ClassToo handle the rest. Create classes with custom capacities, days, and times. Assign teachers and track enrollment against capacity in real time.

• Unlimited classes and sessions
• Day, time & capacity settings
• Teacher assignment
• Enrollment at a glance

Keep every student record in one place — grades, contact info, assigned classes, and billing status. Parents see only their own child's information through the parent portal.

• Student profiles with grade & parent info
• Multi-child family support
• Parent portal access per student
• Quick search and filter

Take attendance class by class with one tap per student. View historical records, spot patterns, and export reports — no paper sheets required.

• Present / Absent / Late statuses
• Class-by-class history
• Teacher and admin views
• Date-range filtering

Send payment links, run automated monthly invoicing, or set up Square subscription billing — all from one dashboard. Overdue reminders go out automatically so you never have to chase tuition again.

• Automated monthly invoicing
• Square subscription billing
• Payment links via email
• Overdue reminders & billing history

Give every class its own shareable registration form or embed it on your website. When a class fills up, new signups go straight to a waitlist — with an automatic confirmation email sent to the parent.

• Shareable link or embeddable form
• Automatic waitlist when class is full
• Pay-in-advance or monthly billing option
• One-click approval to add as student

Upload class photos, recital shots, and studio moments. Admins review and approve every image before families can see it, giving you full control over what's shared.

• Drag-and-drop uploads
• Admin approval workflow
• Public / private visibility controls
• School-specific filtering

Teachers get their own view — their class schedule, roster, attendance tool, and gallery — without access to billing or other schools' data.

• Personal class roster
• Attendance entry
• Weekly schedule view
• Gallery access

Parents log in to see their child's classes, attendance record, invoices, and approved gallery photos. Communication is clear and branded to your school.

• Child's schedule and attendance
• Invoice and payment history
• Approved photo gallery
• Announcements from the school

Post school-wide or class-specific announcements that appear in parent and teacher portals instantly. With the Email Announcements add-on, each campaign also creates a public web page you can share directly to Facebook, X, or anywhere else.

• Instant in-app delivery
• School-wide or class-specific targeting
• Public shareable page per announcement
• One-click share to Facebook & X

Track staff hours right inside ClassToo. Teachers and staff clock in and out from their dashboard, and admins get a full picture of hours worked — by person, by week, or by month.

• One-tap clock in / clock out
• Weekly and monthly time reports
• Admin view of all staff hours
• Export to spreadsheet

Never lose a prospect again. Log trial visits, track contact attempts, and monitor your conversion funnel from first inquiry to enrolled student — all in one place.

• Log trial visits with class and date
• Track conversion status (Pending → Enrolled)
• Contact log per trial
• Conversion rate stats at a glance

Create reusable waiver templates and send them to any student with one click. Track which students have signed and which still have outstanding documents — no paper, no chasing.

• Reusable waiver & document templates
• Send requests to individual students
• Signed / unsigned tracking per student
• Rich-text editor for custom content

Sell punch-card style class packages and dollar-amount credit packages. Assign credits to students, track remaining balances, and see usage history across your whole school.

• Punch cards & dollar-amount packages
• Assign to any student with an expiry
• Real-time credit balance tracking
• School-wide stats on credits sold vs. used

Group multiple students under a single family account for households that have more than one child enrolled. Send a single invoice to the family instead of one per student.

• Link any students to a family
• Family-level billing and invoicing
• Single payment link for all children
• Family contact info management

Sell branded gift cards by dollar amount or service. ClassToo automatically invoices the purchaser via Square and delivers the gift card by email the moment payment is received.

• Dollar-amount and service gift cards
• Square payment link auto-invoicing
• Auto-deliver on payment — no manual step
• Code tracking and redemption status

Operate more than one physical site from a single ClassToo account. Assign teachers and students to specific locations, filter any view by location, and keep every site organized — no separate logins required.

• Multiple locations per school account
• Per-location teacher & student assignment
• Location filtering across students, staff & attendance
• Single admin dashboard for all sites